Honoraria Guidelines for Postgraduate Course Speakers

The APSS offers an honorarium for all postgraduate course speakers. This policy is subject to change without notice, and the final honoraria guidelines for SLEEP 2026 will be provided to chairs and speakers for accepted proposals.

Please review the current guidelines regarding the APSS honorarium policy:

Speakers may receive a $500 honorarium for up to two postgraduate course presentations that are at least 45 minutes in length for a maximum of $1,000.

• $250 per 45-minute presentation, up to a maximum of two presentations; and
• $250 for providing presentation slides for inclusion in the course materials by the due date of May 22, 2026, up to a maximum of two presentations. There will be no exceptions to this deadline.

A maximum of four speakers will be awarded an honorarium for half-day postgraduate courses. A maximum of eight speakers will be awarded an honorarium for full-day postgraduate courses. Course chairs are eligible only if they provide a 45-minute presentation and meet the requirements listed above.

Both AASM and SRS members and nonmembers are eligible for the honoraria.

Reimbursement Guidelines for Postgraduate Speakers

This policy is subject to change without notice, and the final reimbursement guidelines for SLEEP 2026 will be provided to chairs and speakers for accepted proposals. Reimbursement is non-transferable and will only be paid to the individual speakers eligible for reimbursement. The APSS Meeting Department coordinates and manages all issues related to speaker reimbursements. No more than $3,000 will be available to cover a postgraduate course’s reimbursement, regardless of the number of speakers eligible, and no exceptions will be made.

Meals: The APSS offers up to $40 for meals per speaker on the day of the postgraduate course. Original receipts must be submitted for all meals.

Registration: A complimentary meeting registration will be extended to each nonmember speaker. Registration for additional sessions such as postgraduate courses or lunch sessions are the responsibility of the speaker.

Airfare/Ground Transportation to the SLEEP Meeting

Members: Expenses for travel to and from the meeting are not reimbursable.

Nonmembers: Airfare, train fare, or bus fare will be reimbursed, provided reservations are made at least 21 days in advance for a base fare, nonrefundable, roundtrip ticket with coach seating on common carriers. Airfare receipts must include a date of purchase to be reimbursable. The individual assumes responsibility for the difference in price for tickets purchased outside these guidelines. If the nonmember speaker chooses to drive, reimbursement within a 300-mile radius will be at the current IRS mileage rate. If the destination is greater than 300 miles, the APSS will reimburse the lesser of mileage or the lowest airfare. Change or cancellation fees will be reimbursed one time up to a maximum of $100. Any difference in fare resulting from a flight change will be the responsibility of the speaker.

Transportation between home/airport and between the airport/site destinations should be via shuttle, rideshare service, or taxi as the situation warrants. Limousine or other car services, such as car rentals, should be avoided and will be reimbursed only if the cost is less than or equal to the cost of a taxi. Use of personal vehicle for transportation between home/airport will be reimbursed for mileage at the current IRS mileage rate along with airport parking, provided the total cost of reimbursement is less than or equal to the average cost of taxi fare.

Additional expenses for special arrangements made outside these guidelines will be the responsibility of the speaker unless prior authorization has been obtained from the APSS Meeting Department.

Hotel Lodging at the SLEEP Meeting: The APSS will reimburse nonmember postgraduate course speakers for a standard room based on membership status at the contracted rate that is part of the SLEEP 2026 hotel block. Postgraduate course speakers should make all attempts to stay at the contracted hotels and are responsible for making their own reservations prior to the hotel block cut-off date. APSS will attempt to cover these nights such that they will not appear on your bill; however, you should review your bill carefully before submitting for reimbursement. If these charges are billed to the APSS master account so they do not appear on your bill, the amount covered will be subtracted from the session reimbursement cap. Speakers who stay at a hotel outside of the SLEEP 2026 hotel block or book a hotel reservation after the cut-off date will be reimbursed the lesser of their accommodations or the contracted rate at the SLEEP 2026 headquarter hotel. Expenses for special accommodations will be the responsibility of the speaker. The APSS does not reimburse personal expenses such as internet, in-room movies, etc.

Members: Will be allotted one night (Friday for Saturday courses and Saturday for Sunday courses) of reimbursement.

Nonmembers: Will be allotted two nights (Friday and Saturday for Saturday courses and Saturday and Sunday for Sunday courses) of reimbursement.

Reimbursement Guidelines for Speakers for Bench to Bedside, Clinical Workshops, Discussion Groups, Rapid-Fire Symposia, and Symposia

Note: Nonmember speakers who have participated in a session at the SLEEP meeting within the previous two years are not eligible for reimbursement of expenses. Reimbursement is non-transferable and will only be paid to the individual speakers eligible for reimbursement. The APSS Meeting Department coordinates and manages all issues related to speaker reimbursements. No more than $3,000 will be available to cover a two-hour session’s reimbursement and no more than $1,500 will be available to cover a one-hour session’s reimbursement, regardless of the number of speakers eligible, and no exceptions will be made.

AASM and/or SRS Members: Members of the AASM and/or SRS are not entitled to reimbursement for travel, lodging, or personal expenses.

Meals: The APSS offers up to $40 for meals per nonmember speaker on the day of the presentation. Original receipts must be provided for all meals.

Registration: Nonmember speakers will receive a complimentary registration for SLEEP 2026. The APSS office will process a registration form on behalf of the nonmember speaker; nonmember speakers will receive confirmation via email by late March 2026. Any nonmember speaker who would like to attend additional sessions such as postgraduate courses, meet the professor sessions, or lunch debate sessions should contact the APSS Meeting Department at (630) 737-9700 for registration information or refer to the SLEEP 2026 Schedule Announcement. Registration fees for additional sessions, etc. are the responsibility of the individual.

Airfare/Ground Transportation to the SLEEP Meeting

Airfare, train fare, or bus fare will be reimbursed for nonmember speakers, provided reservations are made at least 21 days in advance for a base fare, nonrefundable, roundtrip ticket with coach seating on common carriers. Airfare receipts must include a date of purchase to be reimbursable. The individual assumes the responsibility for the difference in price for tickets purchased outside these guidelines. If the nonmember speaker chooses to drive, reimbursement within a 300-mile radius will be at the current IRS mileage rate. If the destination is greater than 300 miles, the APSS will reimburse the lesser of mileage or the lowest airfare. Change or cancellation fees will be reimbursed one time up to a maximum of $100. Any difference in fare resulting from a flight change will be the responsibility of the speaker.

Transportation between home/airport and between the airport/site destination should be via shuttle, rideshare service, or taxi as the situation warrants. Limousine or other car services, such as car rentals, should be avoided and will be reimbursed only if the cost is less than or equal to the cost of a taxi. Use of personal vehicle for transportation between home/airport will be reimbursed for mileage at the current IRS mileage rate along with airport parking, provided the total cost of reimbursement is less than or equal to the average cost of taxi fare.

Additional expenses for special arrangements made outside these guidelines will be the responsibility of the speaker unless prior authorization has been obtained from the APSS Meeting Department.

Hotel Lodging at the SLEEP Meeting: The APSS will reimburse nonmember speakers for a maximum of two nights’ accommodations (the night prior to and the night of the scheduled presentation) for a standard room at the contracted rate at a hotel that is part of the SLEEP 2026 hotel block. Speakers should make all attempts to stay at the contracted hotels and are responsible for making their own reservations prior to the hotel block cut-off date. Speakers who stay at a hotel outside of the SLEEP 2026 hotel block or book a hotel reservation after the cut-off date will be reimbursed the lesser of their accommodations or the contracted rate at the SLEEP 2026 headquarter hotel. APSS will attempt to cover these nights such that they will not appear on your bill; however, you should review your bill carefully before submitting for reimbursement. If these charges are billed to the APSS master account so they do not appear on your bill, the amount covered will be subtracted from the session reimbursement cap. Expenses for special accommodations will be the responsibility of the speaker. The APSS does not reimburse personal expenses such as internet, in-room movies, etc.